CONSTITUTION
1 NAME OF THE GROUP
The name of the Group shall be – St Neots Art Group
2 AIMS OF THE GROUP
The aims of the Group shall be
2.1 To provide a forum for persons with an interest in the visual arts in any of the recognized
media
2.2 To arrange and provide facilities which will permit members to further their interest in
the visual arts
3 MEMBERSHIP OF THE GROUP
3.1 Membership of the Group shall be open to anyone above the age of eighteen years (18
years) at the date of enrolment.
3.2 The Membership Year shall run from September through to the following end of July.
3.3 The Annual Subscription shall be fixed at the Annual General Meeting
3.4 Subscriptions shall be payable at the commencement of the Group year in September or
on joining.
3.5 No person shall be eligible to enter any Group exhibition until his/her subscription has
been paid.
3.6 No form of bullying or abuse will be tolerated and any member found to be bullying or
abusing another will have their membership terminated immediately by the Committee.
3.7 Anyone joining the Group after the 1 st January will pay a subscription of 50% of the
annual rate. After the 1 st April it will be 25% of the annual rate.
3.8 The Committee may introduce additional charges for certain meetings, demonstrations
or outings as they feel appropriate.
4 ADMINISTRATION
4.1 The Group shall be administered by the Committee comprising of
A Chairman
A Secretary
A Treasurer
A Social Secretary
A Membership Secretary
An Exhibition Organiser
And such other members who may usefully contribute to the achievement of the
aims of the Group
5. ELECTION OF COMMITTEE AND OFFICERS
5.1 The Officers and Committee Members shall be proposed by any Group Member and
seconded by another Group Member, and shall be approved by the majority of members at the
Annual General Meeting of the Group.
5.2 The Committee shall have the power to co-opt other members as may be required, or to
agree a change in the Officers (Chair, Secretary, Treasurer and Social Secretary) without reference to
the full membership of the Group until the Annual General Meeting following the changes, when
these changes shall be ratified by the full membership of the Group.
5.3 The maximum period of office for Officers of the Group (including Committee Members)
shall be three years, at which point should Officers wish to continue for a further period, they must
seek re-appointment by the Group.
5.4 A quorum for Committee Meetings shall comprise the Chairman (or acting Chairman for
the meeting) and four Committee Members
6. ANNUAL GENERAL MEETING
6.1 An Annual General Meeting shall be held within the last two months of the Group’s
Summer Term.
6.2 14 days’ clear notice of the date, time and venue for the meeting shall be given to all
members
6.3 A provisional Agenda for the Annual General Meeting shall be circulated with the Notice
of Meeting and members shall be invited to propose additional items for the Agenda by advising the
Secretary of their proposed additional items not later than 7 days before the Annual General
Meeting.
6.4 Decisions of the Annual General Meeting will be by a simple majority of those present
and those who have made written representation. In the case of a tied vote on any item the
Chairman shall have a casting vote.
6.5 All decisions taken at the Annual General Meeting shall be effective from the date of the
Annual General Meeting, or at the earliest possible date following the Annual General Meeting.
7. EXTRAORDINARY GENERAL MEETINGS
7.1 An Extraordinary General Meeting may be held at the discretion of the Committee or by
a Member handing to the Secretary a written request stating the reason for the proposed
Extraordinary General Meeting, which is supported by not less than half of the current membership
of the Group.
7.2 In both cases 21 days’ notice of the proposed Extraordinary General Meeting shall be
given to members.
7.3 The business of the Extraordinary General Meeting shall be restricted to the item(s) that
have been detailed within the proposal for the Extraordinary General Meeting.
8. GROUP FUNDS
8.1 Group funds shall be deposited in a Bank or Building Society agreed by the majority of
members and withdrawals shall only be made with the authorisation of the signatures of two of the
Group’s Officers.
8.2 Dispersal of Group funds. In the event of it becoming necessary to dissolve the Group,
the Committee shall invite proposals from Group Members as to the dispersal of Group funds to
charitable or community organisations. The Proposals shall be voted upon at an Extraordinary
General Meeting of the Group who shall decide the dispersion of the funds. No member of the
Group shall benefit financially from the dissolution of the Group.
8.3 The Group’s financial year runs from 1 st September to 31 st July.
8.4 A copy of the accounts for the preceding financial year will be presented at the Annual
General Meeting.
9. CHANGES TO THE CONSTITUTION
Changes to the Constitution of the Group may be proposed by any Group Member in a
written proposal to the Secretary, who will in the first instance submit the proposal to the
Committee.
Subject to a Committee recommendation the proposal will be circulated to the Group where
it must receive the support of at least 50% of those in membership of the Group.
Effective date of Constitution as amended
17 June 2020
Record of adoption and amendments
Original Constitution drafted 20 May 2004
Amended by the Committee 26 May 2004
Proposed to and agreed for adoption by the Annual General Meeting on 7 July 2004.
Amendment to raise minimum age of members to 18 years proposed to and agreed by Committee
was proposed to and agreed by members on 18 November 2009
Amended by the Committee and agreed by the members on 17 th June 2020
1 NAME OF THE GROUP
The name of the Group shall be – St Neots Art Group
2 AIMS OF THE GROUP
The aims of the Group shall be
2.1 To provide a forum for persons with an interest in the visual arts in any of the recognized
media
2.2 To arrange and provide facilities which will permit members to further their interest in
the visual arts
3 MEMBERSHIP OF THE GROUP
3.1 Membership of the Group shall be open to anyone above the age of eighteen years (18
years) at the date of enrolment.
3.2 The Membership Year shall run from September through to the following end of July.
3.3 The Annual Subscription shall be fixed at the Annual General Meeting
3.4 Subscriptions shall be payable at the commencement of the Group year in September or
on joining.
3.5 No person shall be eligible to enter any Group exhibition until his/her subscription has
been paid.
3.6 No form of bullying or abuse will be tolerated and any member found to be bullying or
abusing another will have their membership terminated immediately by the Committee.
3.7 Anyone joining the Group after the 1 st January will pay a subscription of 50% of the
annual rate. After the 1 st April it will be 25% of the annual rate.
3.8 The Committee may introduce additional charges for certain meetings, demonstrations
or outings as they feel appropriate.
4 ADMINISTRATION
4.1 The Group shall be administered by the Committee comprising of
A Chairman
A Secretary
A Treasurer
A Social Secretary
A Membership Secretary
An Exhibition Organiser
And such other members who may usefully contribute to the achievement of the
aims of the Group
5. ELECTION OF COMMITTEE AND OFFICERS
5.1 The Officers and Committee Members shall be proposed by any Group Member and
seconded by another Group Member, and shall be approved by the majority of members at the
Annual General Meeting of the Group.
5.2 The Committee shall have the power to co-opt other members as may be required, or to
agree a change in the Officers (Chair, Secretary, Treasurer and Social Secretary) without reference to
the full membership of the Group until the Annual General Meeting following the changes, when
these changes shall be ratified by the full membership of the Group.
5.3 The maximum period of office for Officers of the Group (including Committee Members)
shall be three years, at which point should Officers wish to continue for a further period, they must
seek re-appointment by the Group.
5.4 A quorum for Committee Meetings shall comprise the Chairman (or acting Chairman for
the meeting) and four Committee Members
6. ANNUAL GENERAL MEETING
6.1 An Annual General Meeting shall be held within the last two months of the Group’s
Summer Term.
6.2 14 days’ clear notice of the date, time and venue for the meeting shall be given to all
members
6.3 A provisional Agenda for the Annual General Meeting shall be circulated with the Notice
of Meeting and members shall be invited to propose additional items for the Agenda by advising the
Secretary of their proposed additional items not later than 7 days before the Annual General
Meeting.
6.4 Decisions of the Annual General Meeting will be by a simple majority of those present
and those who have made written representation. In the case of a tied vote on any item the
Chairman shall have a casting vote.
6.5 All decisions taken at the Annual General Meeting shall be effective from the date of the
Annual General Meeting, or at the earliest possible date following the Annual General Meeting.
7. EXTRAORDINARY GENERAL MEETINGS
7.1 An Extraordinary General Meeting may be held at the discretion of the Committee or by
a Member handing to the Secretary a written request stating the reason for the proposed
Extraordinary General Meeting, which is supported by not less than half of the current membership
of the Group.
7.2 In both cases 21 days’ notice of the proposed Extraordinary General Meeting shall be
given to members.
7.3 The business of the Extraordinary General Meeting shall be restricted to the item(s) that
have been detailed within the proposal for the Extraordinary General Meeting.
8. GROUP FUNDS
8.1 Group funds shall be deposited in a Bank or Building Society agreed by the majority of
members and withdrawals shall only be made with the authorisation of the signatures of two of the
Group’s Officers.
8.2 Dispersal of Group funds. In the event of it becoming necessary to dissolve the Group,
the Committee shall invite proposals from Group Members as to the dispersal of Group funds to
charitable or community organisations. The Proposals shall be voted upon at an Extraordinary
General Meeting of the Group who shall decide the dispersion of the funds. No member of the
Group shall benefit financially from the dissolution of the Group.
8.3 The Group’s financial year runs from 1 st September to 31 st July.
8.4 A copy of the accounts for the preceding financial year will be presented at the Annual
General Meeting.
9. CHANGES TO THE CONSTITUTION
Changes to the Constitution of the Group may be proposed by any Group Member in a
written proposal to the Secretary, who will in the first instance submit the proposal to the
Committee.
Subject to a Committee recommendation the proposal will be circulated to the Group where
it must receive the support of at least 50% of those in membership of the Group.
Effective date of Constitution as amended
17 June 2020
Record of adoption and amendments
Original Constitution drafted 20 May 2004
Amended by the Committee 26 May 2004
Proposed to and agreed for adoption by the Annual General Meeting on 7 July 2004.
Amendment to raise minimum age of members to 18 years proposed to and agreed by Committee
was proposed to and agreed by members on 18 November 2009
Amended by the Committee and agreed by the members on 17 th June 2020
